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Frequently Asked Questions

Per the President’s directives on the reopening of schools for JHS 2 and SHS 2 learners, the NaSIA held a stakeholder engagement with owners of some International Curricular Schools. Here are our most frequently asked questions concerning the President’s directives.

  • 01. Can International Curricula Schools (ICSs) whose MYP 5 learners are not taking the MYP e-assessment return to school?
  • 02. Can learners writing their exam in November return to school?
  • 03. Do I need a COVID-19 Management Plan for normal School Registration if my school is not re-opening?
  • 04. Are there Kindergarten (KG) specific platforms to discuss KG issues?
  • 05. What is the turnaround time for processing submitted documents for re-opening?
  • 06. What should be the way forward for schools that have completed the academic year for learners under the National Curricular through virtual learning?
  • 07. Can schools continue with virtual learning if they do not have learners preparing for “exit exams”?
  • 08. Is there a plan in place for the full re-opening of schools starting January 2021?
  • 09. What should the composition of the Health Advisory Committee be and how many members does NaSIA recommend?
  • 10. Does NaSIA expect schools to provide transportation for staff and students?
  • 11. Contact Sport – Is it possible to practice a sporting activity if the rules of distancing are respected?
  • 12. Are high school learners allowed to leave the school during the day according to their timetable?
  • 13. Does NaSIA have a specific organization to recommend for fumigation?
  • 14. What should go into our COVID-19 management plan?
  • 15. If the GES inspected my school before we reopened for final year learners, should I still present a covid-19 management plan?
  • 16. How should I send my COVID-19 Management Plan ?
01. Can International Curricula Schools (ICSs) whose MYP 5 learners are not taking the MYP e-assessment return to school?

Only IB MYP 5 learners who are going to take the e-assessment are allowed to return to school for in-person class.

02. Can learners writing their exam in November return to school?

Any class of learners taking an external exit exam in mid 2021 is allowed to return to school but in the confines of the timeframe given in the President’s directives i.e. from 5th October to 14th December, 2020.

03. Do I need a COVID-19 Management Plan for normal School Registration if my school is not re-opening?

The COVID-19 Management Plan is only for schools that plan to reopen for their Exit Exam classes. It is however not a requirement for registration.

04. Are there Kindergarten (KG) specific platforms to discuss KG issues?

The NaSIA will engage the various levels to address specific needs related to the various levels under the Pre-Tertiary system.

05. What is the turnaround time for processing submitted documents for re-opening?

If a school fulfils the basic requirement for reopening schools, the estimated number of days to receive feedback is three (3). An email will be sent to give approval to schools that meet the requirement to operate per the President’s directives.

06. What should be the way forward for schools that have completed the academic year for learners under the National Curricular through virtual learning?

If you offer the National Curriculum then you have to follow the Ghana Education Service (GES) Calendar. The Committee on the re-opening of schools will soon provide modalities for reopening to give schools some clarity on how to run.

07. Can schools continue with virtual learning if they do not have learners preparing for “exit exams”?

Schools that do not have learners taking an exit exam can continue with virtual learning based on the President’s directives in March, 2020 that “All Universities, Senior High Schools, and basic schools, i.e. public and private schools, will be closed Monday, 16th March, 2020, till further notice.

The Ministry of Education, in collaboration with the Ministry of Communication, has been tasked to roll out distance learning programmes.” The NIB will however conduct virtual inspections to ensure that teaching and learning meet the highest quality standards.

08. Is there a plan in place for the full re-opening of schools starting January 2021?

The presidential committee on the reopening of schools will decide the calendar for the reopening of all schools. The NaSIA will engage International Curricular Schools to explain the directives of the president if it is not a straight forward directive to open all schools just like it was done for the reopening of schools for learners in JHS 2 and SHS 2.

09. What should the composition of the Health Advisory Committee be and how many members does NaSIA recommend?

The size and composition of the Health Advisory Committee will depend on the school. We advise that schools consider at least the following members:

  • A certified medical doctor or public health professional (even better if the person is the School Doctor or an expert in allied health/infectious disease management)
  • Nurses
  • The Principal and Members of the School Management/Leadership Team
  • School Board Chair or Representatives from the Board
  • School Counsellor/Psychologist
  • Members of Staff (especially trained/certified First Aid Givers)
  • Parents or PTA Representatives (ideally those that are health care professionals)
  • Head Prefects/Representatives of the Student Council
  • Head of Security
  • Senior House Master/House Mistress (for boarding school

We hope that whatever the composition, the School Management can be confident that the Health Advisory Committee can collectively lead, plan, coordinate, implement, promote, and support the school’s efforts towards the overall health and wellness for all staff and learners.

10. Does NaSIA expect schools to provide transportation for staff and students?

NaSIA does not expect schools to provide or arrange transportation for staff and learners. However, we recommend that schools that have the capacity (school buses/logistics) make transport arrangements for at least staff members who commute by public transport and might be more exposed to the virus. In fact, schools (especially boarding schools) may also consider on-campus accommodation for their essential staff especially if those staff members usually have close contact with learners.

11. Contact Sport – Is it possible to practice a sporting activity if the rules of distancing are respected?

Although sports and other recreational activities can be very beneficial, they pose a major risk of Covid-19 outbreaks. We therefore advise that schools cancel all sporting activities and avoid events that create crowded conditions. Non-contact sports are however permissible.

12. Are high school learners allowed to leave the school during the day according to their timetable?

To avoid the risk of exposure, we do not recommend that learners leave school during school hours. As much as possible, schools should limit movement until school has closed and also restrict access to non-school staff.

13. Does NaSIA have a specific organization to recommend for fumigation?

No. However, we highly recommended engaging the services of credible and professional organizations to ensure the highest level of disinfection and safety on school campuses.

14. What should go into our COVID-19 management plan?

In your COVID-19 Management Plan, NaSIA, formerly NIB, requires you to present a document that explains the measures you have taken with respect to the following:

  • Preventing the travel of aerosols (spread of virus through the air)
  • Keeping clean hands at all times
  • Keeping a safe environment
  • Social distancing both in and outside the classroom
  • Routine temperature checks
  • Transportation for staff
  • Tracking of student absenteeism and possible causes
  • Database of staff and learners
  • Suspected positive case (if there will be)
15. If the GES inspected my school before we reopened for final year learners, should I still present a covid-19 management plan?

If GES inspected your school before you reopened for final year learners, provide a document detailing the measures you put in place for the final year learners. The procedure used for final year learners may be replicated for SHS 2 and JHS 2 learners. Note that the plan should be modified to meet the requirements provided under the Question 14 above.

16. How should I send my COVID-19 Management Plan ?

Kindly send your COVID-19 Management Plan to NaSIA via email, registration@nasia.gov.gh



School Establishment

  • If I have a Pre-school (Creche and Nursery) and want to establish a KG or move to the mainstream Basic school, where will I begin from with the Licensing process?
  • Does NaSIA’s Approval Letter authorize me to operate my school after building the school structure?
If I have a Pre-school (Creche and Nursery) and want to establish a KG or move to the mainstream Basic school, where will I begin from with the Licensing process?

Answer: Schools that fall into this category will be required to start the School Establishment process as a new school.

Does NaSIA’s Approval Letter authorize me to operate my school after building the school structure?

Answer: No, NaSIA’s approval letter only authorizes schools to build their school structure. The School Proprietor after building, has to go through NaSIA’s Licensing process to receive a Provisional License to operate the school.

School Inspections

  • Is NaSIA mandated to close down schools?
  • What agency conducts Lesson Observations in Schools?
  • How does NaSIA communicate with Schools before they visit the school for an Inspection and does the school have to pay the Inspectors any money?
  • What measures are in place to tackle impersonation of NaSIA Inspectors.
Is NaSIA mandated to close down schools?

Answer: Yes, NaSIA reserves the right to close down schools after three (3) warning letters. However, NaSIA gives recommendations to schools who do not meet NaSIA’s minimum standards and carries out monitoring and evaluation inspections to ensure the schools improve by working on the recommendations.

What agency conducts Lesson Observations in Schools?

Answer: NaSIA conducts Lesson Observations in Schools. NaSIA, as part of its core mandates, conducts school Performance Inspections using its Inspection Evaluation Framework (IEF) which employs Lesson Observation as a tool.

How does NaSIA communicate with Schools before they visit the school for an Inspection and does the school have to pay the Inspectors any money?

Answer: We usually call or email the schools before our Inspectors visit. However, NaSIA can visit the school any day and time to conduct an unannounced Inspection because the law mandates us to. NaSIA Inspectors uphold professionalism at all times during school Inspections and do not accept any money, food, or water offered to them by the schools.

What measures are in place to tackle impersonation of NaSIA Inspectors.

Answer: School Heads must demand an authorization letter of Inspection when NaSIA’s Inspectors come for Inspections to avoid impersonation by strangers.

School Licensing

  • Is NaSIA’s Licensing process replacing the GES registration?
  • Why is a Police Clearance report a requirement for Licensing a School?
  • What is the purpose of the Fire certificate?
  • Must Public Schools also be Licensed with NaSIA?
  • Is licensing done separately for two or more schools owned by a Proprietor?
  • How long does it take to get a License?
  • What Licensing process does a proprietor have to go through if he/she wants to build a School?
  • Does a school have to be registered with the Registrar Generals Department (RGD) before being licensed by NaSIA?
  • At what point does a School qualifies for Full Licensing?
  • Why is the Licensing duration one (1) year?
Is NaSIA’s Licensing process replacing the GES registration?

Answer: Yes, the GES registration process ended in November 2019, NaSIA is mandated by the Education Regulatory Bodies Act 2020, (Act 1023) assented into law on 26th August 2020 to License all Pre-Tertiary Schools in Ghana.

Why is a Police Clearance report a requirement for Licensing a School?

Answer: NaSIA holds School Proprietors accountable for what happens in the school, therefore is it important that NaSIA knows the background of the School Proprietor to ensure the health and safety of the Learners in the school.

What is the purpose of the Fire certificate?

Answer: A Fire certificate is awarded to schools that have undergone basic firefighting training by the Ghana National Fire Service (GNFS). This provides assurance that a basic firefighting process can be employed in the school in case of a fire outbreak before the fire service comes around.

Must Public Schools also be Licensed with NaSIA?

Answer: Yes. Public schools must also be licensed with NaSIA and will go through the same licensing process just as Private Schools.

Is licensing done separately for two or more schools owned by a Proprietor?

Answer: Yes. Licensing is done differently. A school Proprietor must license each school separately.

How long does it take to get a License?

Answer: It usually takes two (2) weeks from the date of Inspection; however, it is dependent on when the school requests for licensing and makes the necessary payment.

What Licensing process does a proprietor have to go through if he/she wants to build a School?

Answer: The proprietor must go through NaSIA’s digitized School Establishment process for Establishing a new school by visiting https://www.nasia.gov.gh/registration/sl/ and completing the three-step processes (Application for Authorization (AfA Form, Expression of Interest (EoI) Form and Notice of Intent to Operate (NoI) Form).

Does a school have to be registered with the Registrar Generals Department (RGD) before being licensed by NaSIA?

Answer: Every Pre-Tertiary School must be registered with the RGD as a business before proceeding to complete NaSIA’s School Establishment and Licensing process. Schools that are not yet registered at the RGD are required to request for a Letter of Introduction from NaSIA at a fee.

At what point does a School qualifies for Full Licensing?

Answer: After three (3) successful Provisional Licenses over a period of three (3) years, a school can qualify for a Full License after NaSIA conducts a whole school Inspection. The Full License is renewable biennially.

Why is the Licensing duration one (1) year?

Answer: NaSIA is concerned about the well-being of the Learner and a lot can happen in an academic year hence the need to renew the license yearly for School Proprietors to give updates on the school management as a whole.

Monitoring & Evaluation

  • Who is considered a qualified teacher?
  • What other things does NaSIA do to ensure quality standards are enforced in Schools?
Who is considered a qualified teacher?

Answer: According to the National Teaching Council’s (NTC) law, every Teacher must have at least a Bachelor’s degree to teach at any level.

What other things does NaSIA do to ensure quality standards are enforced in Schools?

Answer:

    • Monitor school-based assessments, end of course assessments and external examinations of all pre-tertiary schools in the country.
    • Publish reports and findings on the performance of public and private pre-tertiary schools.
    • Advise District Assemblies on the maintenance of highest quality academic and educational standards and guidelines.
    • Submit yearly reports on school inspections with appropriate recommendations to the Minister and the relevant institutions for the improvement of learning outcomes.

School Ownership Transitions

  • Do I get any compensation when Government absorbs my school into the Public System?
  • I have built a school and I would like to donate it to the Government, which of NaSIA’s Ownership Transition processes will I be taken through?
Do I get any compensation when Government absorbs my school into the Public System?

Answer: The only compensation Government gives is to make the School Proprietor a representative on the School Board and absorbs the school 100%.

I have built a school and I would like to donate it to the Government, which of NaSIA’s Ownership Transition processes will I be taken through?

Answer: An Individual or an Organization will be taken through the School Absorption process by NaSIA to donate the school building to Government.

 

Legal Instruments

  • Was the law (Education Regulatory Bodies 2020, Act 1023) passed only for Private schools?
Was the law (Education Regulatory Bodies 2020, Act 1023) passed only for Private schools?

Answer: No, the law – ERBA 2020 Act 1023 was passed for all Public and Private Pre-Tertiary Schools in Ghana. NaSIA licenses both Public and Private Pre-Tertiary Schools in Ghana.

NaSIA Regional Offices

  • Does NaSIA have regional Offices across the country as at July 2021?
Does NaSIA have regional Offices across the country as at July 2021?

Answer: NaSIA is in the process of setting up regional offices across the regions.

Stakeholder Relationships

  • Is NaSIA working collaboratively with NaCCA?
Is NaSIA working collaboratively with NaCCA?

Answer: Yes, NaSIA works collaboratively with NaCCA. NaSIA regulates Pre-Tertiary Schools, and NaCCA regulates the curriculum run by Pre-Tertiary Schools.

Fees

  • Is it possible for NaSIA to review its processes to include charging fees based on enrolment to ensure smaller schools pay smaller fees as compared to bigger schools?
Is it possible for NaSIA to review its processes to include charging fees based on enrolment to ensure smaller schools pay smaller fees as compared to bigger schools?

The Act 1023 says, NaSIA is to ensure the highest quality standards in all Pre-Tertiary Schools irrespective of the school size and therefore the definition for charging fees per level will not change.

Pre-tertiary Schools

  • Are schools supposed to seek authorisation from NaSIA before they can organize co-curricular activities?
  • What will be the relationship between Private Schools and GES?
Are schools supposed to seek authorisation from NaSIA before they can organize co-curricular activities?

Licensed schools are at liberty to organize internal co-curricular activities. However, school Proprietors need to seek authorisation from NaSIA before they can organize external co-curricular activities like excursions. We will share the process of seeking authorisation to organise such activities with schools in due course.

What will be the relationship between Private Schools and GES?

GES is a School Proprietor of Public Schools on behalf of Government just as Private School Proprietors. Private School Proprietors can collaborate with GES if need be. However, the licensing of Pre-Tertiary Schools is the sole responsibility of NaSIA.

External Assessments

  • Is NaSIA responsible for registering BECE and WASSCE candidates?
Is NaSIA responsible for registering BECE and WASSCE candidates?

NaSIA is not responsible for registering BECE and WASSCE candidates. School proprietors can partner with GES, since GES owns the Curriculum for Public and Private Schools. The school can also request to be a WAEC center to register their candidates.

Contact Info

Private Mail Bag 18, Ministries Post Office,
Armeda St. Yooyi Lane, Roman Ridge, Accra. [ GA-089-1361 ]

info@nasia.gov.gh+233-302-907-589